Every spectator is a photographer.
Every runner gets the photos.
You are the race director. The course is miles long, the official photographer is at the finish, and the best photo of your runner at mile nine is on a stranger's phone at the water station. Put one QR code on the bib, the start corral signs and the finish chute, and every spectator's photo lands in a gallery you send to the whole field the next morning.
The moments guests actually photograph at charity runs
Why charity runs work better on Picsui
Written for the person hosting this one, and checked against what the product actually does.
The gallery goes to every runner, not to whoever asks
Import the registration list as your guest list and every runner has a personal link before the gun goes off. On Monday the finished gallery reaches the whole field, including the walker who crossed last and the bib number nobody at the finish line photographed. Nobody has to hunt on social media for a photo of themselves.
A public course means a review queue
Spectators on a public street will photograph whatever they see, and a charity run has children, first-time runners and people who did not sign a release. Turn on host review and nothing appears in the gallery until you or a volunteer approves it, so the gallery stays the one you would put in next year's sponsor deck.
Sponsor photos at the size sponsors ask for
The bank that paid for the mile markers wants a photo of its banner with runners in front of it, and it wants it at full size. Every upload is kept at original quality, so the sponsorship report and the thank-you email carry real photos instead of screenshots. Download one image or the whole race as a single archive.
No app. No account. One scan.
Guests point their camera at a QR code and are uploading in seconds. Nobody installs anything, nobody creates a login, and the grandparents can do it as easily as the teenagers.
Guest list and RSVPs in the same place
Import your list, send each guest a personal invite link, collect replies and party sizes, and check people in at the door from your phone.
You approve before anyone sees
Turn on host review and every upload waits in your queue until you approve it. AI screening flags anything questionable so you are not scrolling through hundreds of photos at midnight.
Full-resolution downloads
Download any photo, or the whole event as one archive, at original quality. What guests uploaded is what you keep — no compression, no watermark on paid events.
unlimited photo and video uploads
Every guest can send as much as they like — phone photos, iPhone HEICs, short videos — with a fair-use bound of 25 GB per event. Originals are kept at full resolution.
Private by default, never indexed
The gallery is only reachable by the link or code you share. Guest pages are blocked from search engines and named AI crawlers, and you can close the gallery whenever you choose.
How it works
Set up in a minute. Collect for the whole event.
Create the race as an event and paste the registration list into the guest list, so each runner has a personal link before race day.
Print the QR code on the bib, the corral signs, the water station tables and the finish chute banner. Spectators scan from the sidewalk; runners scan once they stop.
Photos arrive from the course all morning. A volunteer at the results tent approves them in the review queue between finishers.
Send the gallery to every runner on Monday, and download the sponsor shots at full resolution for the wrap-up report.
Try uploading as a guest.
Scan this with your phone the way a guest at your event would. Choose a sample photo and upload it from your browser, then open the demo gallery to see it land.
- Scan the code with your phone camera — it opens straight in the browser.
- Upload a sample photo. Look for the upload confirmation so you know it reached the host.
Use a sample you are comfortable sharing with Picsui. Please keep personal or sensitive photos out of the demo.
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This is the same kind of code your guests scan at your event.
Getting the most from charity runs
Put the QR code on the back of the bib, not only the front. Runners cannot scan their own front, but a spectator behind them in the start corral can, and after the finish runners pull the bib off and look at it while they wait for results. The chute and the medal table are where phones come back out, so a sign at the medal table with the code and the words "upload the photos you took of your runner" does more than any pre-race email. Announcers help too: one sentence from the start line MC before the wave goes off reaches every spectator on the barrier at once.
Ask your course marshals and water station captains to be your photographers. They stand still at the best spots on the course for hours, they have their phones anyway, and a volunteer at the mile seven turn will photograph three hundred runners without thinking about it. Give each station the link the night before at the volunteer briefing, and ask them to upload in one batch once the sweeper has passed rather than mid-race. Cell signal on a rural course is patchy, and uploads that fail on the course go through from the parking lot.
Decide before race day what the gallery is for. If it is a private thank-you for participants, keep host review on, approve overnight, and email it Monday. If the charity wants to reuse photos in next year's campaign, say so on the registration form and on the sign at the finish, so consent is clear. Sponsors value a gallery link as much as a logo on the shirt, and a full-resolution download of their banner surrounded by runners belongs in the sponsorship report. Whatever you decide, put it in the pre-race email in one plain sentence, because a runner who knows where the photos are going is a runner who uploads.
Common questions about charity runs
How do I get race photos to every runner without posting them publicly?
Import your registration list as the event's guest list. Each runner gets a personal link by email, which is how they reach the gallery, and the gallery itself is private: it is only reachable by that link or the QR code, it is never listed anywhere, and guest pages are blocked from search engines. When the photos are approved, send the gallery to the whole list at once. Runners browse and download their own photos at full resolution without creating an account, and nothing is posted to social media unless they choose to.
Spectators are spread over miles of course. How does one QR code work?
The same code works anywhere, so print it as many times as you have places to put it: the bib, the corral signs, the water station tables, the mile markers if your sponsor allows, and the finish chute banner. A spectator at mile four and a volunteer at the finish scan the same code and land in the same gallery. Uploads do not have to happen on the spot either. A photo taken at a rural turn with no signal is uploaded from the parking lot or from home that evening, and it lands in the same place.
Do I have to approve every photo if there could be hundreds?
Only if you turn on host review, and for a public course we recommend you do. With review on, uploads wait in a queue until you or a volunteer approves them, and AI screening flags anything questionable so you are looking at the flagged few rather than the whole set. Most races give the queue to a volunteer at the results tent who approves in batches between finishers, then finishes at home that evening. With review off, photos appear in the gallery as they arrive.
Can sponsors get photos of their banners?
Yes, and this is one of the better reasons to run the gallery. Ask water station captains to photograph their sponsor's banner with runners passing, and put the sponsor's name in the moments you highlight so spectators think to shoot it. Every upload is kept at original resolution, so you can download a single banner shot or the whole race as one archive and drop the sponsor images straight into the sponsorship report or the thank-you email. Send sponsors the gallery link as well; many prefer to pick their own.
How much does it cost for a race with a thousand runners?
An Event Pass is $29 one time for the race, with unlimited uploads and a fair-use bound of 25 GB, host review, full-resolution downloads and 365 days of hosting. There is no per-guest fee and no subscription, so a thousand runners and their spectators cost the same as a hundred. If the charity runs the race every year, each edition is its own event with its own pass, and last year's gallery link keeps working for its 365 days.
Every photo from charity runs, in one place
One-time Event Pass, $29. No subscription, no per-guest fee.
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