Every generous moment.
Beautifully captured.
Your guests are dressed to impress and giving generously. Capture the elegance, the energy, and the impact of your cause.
Perfect for any fundraising event
Why nonprofits love Picsui
Turn one evening into a year of engagement content.
Showcase your impact
Capture donor reactions, auction excitement, and the moments that show why your cause matters.
No app download
Guests scan the QR code and upload directly. Keep the focus on giving, not tech troubleshooting.
Donor engagement
Share the gallery post-event to maintain momentum. Photos remind donors why they gave.
Board and sponsor visibility
Capture key stakeholders in action. Perfect for annual reports and sponsor recognition.
Privacy controls
Approve photos before they go public. Keep your donors comfortable and your brand protected.
Marketing assets
Download high-resolution photos for next year's invitations, newsletters, and social media.
Audio Guestbook
Donors and guests record voice testimonials alongside event photos. Powerful content for future campaigns.
Multi-Language Support
Supports English, Spanish, and French for international teams and global events.
Live Broadcast
Reach remote donors with a live stream of your gala. Expand your audience and drive donations beyond the venue.
Print & Photobooks
Turn event memories into photobooks and prints. Coming soon.
How it works
Set up before the event. Collect memories all night.
Create your fundraiser event
Add your organization's branding, event name, and date. Set up takes under two minutes.
Display QR codes at your venue
Place codes on tables, at the bar, by the auction items, and at the entrance.
Guests capture the evening
Donors, board members, and volunteers all contribute photos throughout the night.
Share and engage post-event
Send the gallery to attendees. Use photos for thank-you notes and next year's save-the-dates.
“We raised $2.3M at our annual gala, but what really moved our board was seeing the photos the next day. Donors laughing, auction winners celebrating, our CEO crying during the impact video. We've used those photos in every communication since.”
Sarah M.
Development Director, Children's Hospital Foundation
Fundraiser Photo Sharing: What You Need to Know
Sponsor visibility is one of the biggest hidden benefits of crowd-sourced event photography at fundraisers. When guests take photos naturally throughout the evening, they inadvertently capture sponsor signage, branded backdrops, table centerpieces with sponsor logos, and step-and-repeat banners in the background. These organic sponsor mentions in guest photos are more authentic and valuable than staged shots because they show real people engaging with your event in front of sponsor branding. Download these photos after the event and include them in your sponsor fulfillment reports — it is concrete proof of brand exposure that sponsors appreciate and that justifies their continued investment in your organization.
Auction moments are some of the most emotionally charged and photogenic parts of any fundraiser. The live auction bidder who wins a trip, the silent auction table where guests lean in to see if they have been outbid, the paddle raise moment when the room erupts in generosity — these are the photos that tell the story of your event's success. Place QR code signs directly at the silent auction tables and near the live auction staging area so guests in those zones are primed to upload. The photos of winning bidders holding their prizes are also excellent for social media the next day and for encouraging participation at future events.
Donor engagement through photos extends well beyond the event itself. The gallery becomes a post-event communication tool that keeps your organization top of mind during the critical follow-up window after a fundraiser. Include the gallery link in your 24-hour thank-you email and watch engagement rates climb because donors want to see themselves and their friends in the photos. Tag major donors and board members in social media posts using photos from the gallery. Use the best candid shots in your year-end appeal letter. Every photo is a touchpoint that reinforces the donor's emotional connection to your cause and reminds them why they gave.
For golf tournaments, walkathons, and outdoor fundraising events, the QR code strategy shifts from table cards to printed banners at check-in stations, water stops, and finish lines. Place large QR code signs at the first tee, the halfway house, and the 18th green for golf tournaments. For runs and walks, print the QR code on the bib number or include it in the race packet. These outdoor events generate some of the most dynamic and shareable photos — triumphant finish line crossings, team photos at mile markers, and candid shots of participants having fun. The live slideshow can run at the awards ceremony or post-event reception, energizing the crowd and building camaraderie.
Common questions
Can we moderate photos before they appear in the gallery?
Yes, and for fundraisers and galas this is especially important because your organization's reputation and brand image are on the line. Enable moderation mode and every photo enters a review queue where your team approves or rejects it before it becomes visible in the gallery. AI moderation also runs automatically as a first layer, filtering out anything obviously inappropriate. For live slideshow displays during the event, you can designate a team member to review the queue from their phone in real-time, ensuring only the best, most on-brand photos appear on screens at the venue. This dual-layer approach protects your organization while keeping the gallery active and engaging.
How do we share the gallery with donors after the event?
You receive a shareable gallery link that you can include in your post-event thank-you emails, donor newsletters, social media posts, or your website. Donors can open the link on any device and browse, favorite, and download photos without creating an account or downloading an app. This post-event touchpoint is incredibly valuable for donor retention — it reminds them of the energy of the evening, the community they are part of, and the impact of their contribution. Many nonprofits include the gallery link in their day-after thank-you email and see significantly higher engagement rates compared to emails without visual content from the event.
Can we add our organization's branding?
Absolutely. On Pro and Enterprise plans, you can add your organization's logo, customize the gallery colors to match your brand or event theme, and create a fully branded experience that looks and feels like an extension of your nonprofit's identity. For galas with a specific visual theme — a color palette, logo lockup, or sponsor branding requirements — this ensures the photo gallery aligns with every other touchpoint of the evening. Some organizations also use custom domains so the gallery URL matches their website, which adds an extra layer of professionalism when sharing the link with major donors and board members.
What about photos for our annual report or sponsor recognition?
Every photo in the gallery is available for download in full original resolution, making them print-ready for annual reports, grant applications, sponsor recognition decks, event marketing materials, and social media campaigns. The photos from a single gala can fuel your visual content for an entire year — donor spotlights in newsletters, impact storytelling on social media, board meeting presentations, and next year's save-the-date invitations. Having hundreds of high-quality, candid photos from the event eliminates the need to hire a separate photographer for content marketing purposes and gives your communications team authentic, diverse imagery to work with across all channels.
How many photos can guests upload?
The Free tier supports 1 event per month with up to 50 photos, suitable for a small gathering or trial. Starter supports 5 events per month with 1,000 photos per month, which works well for a single gala or benefit dinner. Pro supports 25 events per month with 5,000 photos per month, ideal for organizations running multiple fundraising events throughout the year. Enterprise offers unlimited events with 15,000 photos per month, built for large nonprofits with frequent events. A typical charity gala with 200-400 guests generates 300-700 photos, so Starter handles most single events while Pro covers organizations with a busy fundraising calendar.
Can guests leave voice testimonials?
Yes, the Audio Guestbook feature lets donors and guests record short voice messages alongside their photo uploads. This is incredibly powerful for nonprofits — donors can share why they support your cause, board members can express their vision, and guests can leave testimonials about the evening. These voice recordings become compelling content for future campaigns, social media, donor communications, and grant applications.
Your mission deserves to be seen
Your first event is free. No credit card required.
Start freeJust need it for one gala? Event Pass — $69 one-time, no subscription needed.
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