Every generous moment.
Beautifully captured.
Your guests are dressed to impress and giving generously. Capture the elegance, the energy, and the impact of your cause.
Perfect for any fundraising event
Why nonprofits love Picsui
Turn one evening into a year of engagement content.
Show your impact
Capture donor reactions, auction excitement, and the moments that show why your cause matters.
No app download
Guests scan the QR code and upload directly. Keep the focus on giving, not tech troubleshooting.
Donor engagement
Share the gallery post-event to maintain momentum. Photos remind donors why they gave.
Board and sponsor visibility
Capture key stakeholders in action. Perfect for annual reports and sponsor recognition.
Privacy controls
Approve photos before they go public. Keep your donors comfortable and your brand protected.
Marketing assets
Download high-resolution photos for next year's invitations, newsletters, and social media.
Audio Guestbook
Donors and guests record voice testimonials alongside event photos. Powerful content for future campaigns.
Multi-Language Support
Supports English, Spanish, French, and Russian for international teams and global events.
Live Stream
Included with the $39 Event Pass. Reach remote donors on one private link while the live photo slideshow runs in the room.
Keepsake downloads
Download every original in one ZIP after the event, ready for your own album or prints.
How it works
Set up before the event. Collect memories all night.
Create your fundraiser event
Add your organization's branding, event name, and date. Set up takes under two minutes.
Display QR codes at your venue
Place codes on tables, at the bar, by the auction items, and at the entrance.
Guests capture the evening
Donors, board members, and volunteers all contribute photos throughout the night.
Share and engage post-event
Send the gallery to attendees. Use photos for thank-you notes and next year's save-the-dates.
Try uploading as a guest.
Scan this with your phone the way a guest at your event would. Choose a sample photo and upload it from your browser, then open the demo gallery to see it land. In this public demo, photos appear at once and videos wait for a person to approve them; at your own event, you decide.
- Scan the code with your phone camera — it opens straight in the browser.
- Upload a sample photo. Look for the upload confirmation so you know it reached the host.
Use a sample you are comfortable sharing with Picsui. Please keep personal or sensitive photos out of the demo.
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This is the same kind of code your guests scan at your event.
Fundraiser Photo Sharing: What You Need to Know
Sponsor visibility is one of the biggest hidden benefits of crowd-sourced event photography at fundraisers. When guests take photos naturally throughout the evening, they inadvertently capture sponsor signage, branded backdrops, table centerpieces with sponsor logos, and step-and-repeat banners in the background. These organic sponsor mentions in guest photos are more authentic and valuable than staged shots because they show real people engaging with your event in front of sponsor branding. Download these photos after the event and include them in your sponsor fulfillment reports — it is concrete proof of brand exposure that sponsors appreciate and that justifies their continued investment in your organization.
Auction moments are some of the most emotionally charged and photogenic parts of any fundraiser. The live auction bidder who wins a trip, the silent auction table where guests lean in to see if they have been outbid, the paddle raise moment when the room erupts in generosity — these are the photos that tell the story of your event's success. Place QR code signs directly at the silent auction tables and near the live auction staging area so guests in those zones are primed to upload. The photos of winning bidders holding their prizes are also excellent for social media the next day and for encouraging participation at future events.
Donor engagement through photos extends well beyond the event itself. The gallery becomes a post-event communication tool that keeps your organization top of mind during the critical follow-up window after a fundraiser. Include the gallery link in your 24-hour thank-you email and watch engagement rates climb because donors want to see themselves and their friends in the photos. Tag major donors and board members in social media posts using photos from the gallery. Use the best candid shots in your year-end appeal letter. Every photo is a touchpoint that reinforces the donor's emotional connection to your cause and reminds them why they gave.
For golf tournaments, walkathons, and outdoor fundraising events, the QR code strategy shifts from table cards to printed banners at check-in stations, water stops, and finish lines. Place large QR code signs at the first tee, the halfway house, and the 18th green for golf tournaments. For runs and walks, print the QR code on the bib number or include it in the race packet. These outdoor events generate some of the most dynamic and shareable photos — triumphant finish line crossings, team photos at mile markers, and candid shots of participants having fun. The live slideshow can run at the awards ceremony or post-event reception, energizing the crowd and building camaraderie.
Credit your sponsors, then show them the numbers
Sponsors want to know their support was seen. Give them a link guests actually tap, and a count you can put in the thank-you report.
A sponsor link on every guest page
Add a "Sponsored by" link to the event. It sits under the logo on the gallery, the guest upload page and the name form.
The sponsor's name on the big screen
The sponsor's name shows under the logo on the live slideshow, so the whole room sees it all evening.
Every tap counted
Each tap on the sponsor link is counted for that event. Link-preview bots and crawlers are not, so the number is guests.
Who it is available to
Sponsor links come with partner events and Photographer Pro. A plain Event Pass does not include them, so ask your planner or photographer if they are a Picsui partner.
Common questions
Can we moderate photos before they appear in the gallery?
Yes, and for fundraisers and galas this matters because your organization's reputation is on the line. Turn on the host approval queue and every photo waits for your team to approve or reject it before it appears in the gallery or on the slideshow. A team member can work through the queue from their phone during the event, so only the photos you are happy with reach the screens at the venue.
How do we share the gallery with donors after the event?
You receive a shareable gallery link that you can include in your post-event thank-you emails, donor newsletters, social media posts, or your website. Donors can open the link on any device and browse, favorite, and download photos without creating an account or downloading an app. This post-event touchpoint is incredibly valuable for donor retention — it reminds them of the energy of the evening, the community they are part of, and the impact of their contribution.
Can we add our organization's branding?
Yes, through the Partner programme (for the planners, designers and agencies who run events for clients) or Photographer Pro. Those events carry your organization's logo, can run on your own web address such as photos.yourcharity.org, and show no Picsui on guest pages. If your planner or photographer is a Picsui partner, ask them to set it up. A one-time Event Pass removes the "Powered by Picsui" footer, but it does not add your logo, sponsor links or your own address.
What about photos for our annual report or sponsor recognition?
Every photo in the gallery is available for download in full original resolution, making them print-ready for annual reports, grant applications, sponsor recognition decks, event marketing materials, and social media campaigns. The photos from a single gala can fuel your visual content for an entire year — donor spotlights in newsletters, impact storytelling on social media, board meeting presentations, and next year's save-the-date invitations. Having hundreds of high-quality, candid photos from the event eliminates the need to hire a separate photographer for content marketing purposes and gives your communications team authentic, diverse imagery to work with across all channels.
How many photos can guests upload?
For a single gala or benefit dinner, the Event Pass ($39) includes unlimited uploads and a 12-month gallery. If your organization runs several fundraising events a year, Partner credits cover them per event (or 5 credits for $79, 20 for $249) rather than as a subscription. A typical charity gala with 200-400 guests generates 300-700 photos, so one Event Pass handles most single galas comfortably.
Can guests leave voice testimonials?
Yes, the Audio Guestbook feature lets donors and guests record short voice messages alongside their photo uploads. Donors can say why they support your cause, board members can share their vision, and guests can describe the evening in their own words. With their permission, those recordings can be used in future campaigns, donor emails and grant applications.
Your mission deserves to be seen
One-time passes from $39 — no subscription required.
Get startedJust need it for one gala? Event Pass — $39 one-time, no subscription needed.
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