Counselors upload from the lake.
Parents see it at dinner.
This page is for the camp director and the program lead who fields the same question every evening: did anyone get a photo of my kid today? Counselors have phones but no time. Parents of a sleepaway camper have nothing at all for a week. And every photo is of a minor whose parents signed a consent form that the director has to honor. One QR code lets counselors upload between activities, the director review before anything is visible, and only enrolled families ever see the link.
The moments guests actually photograph at summer camp sessions
Why summer camp sessions work better on Picsui
Written for the person hosting this one, and checked against what the product actually does.
The director approves every photo
Every camper's parents signed a consent form and some checked the no box. With host review on, a counselor's upload waits until the director approves it, checks the consent list, and removes anyone who should not be in frame. AI screening flags anything questionable first, so review is a quick pass after lights out.
One code for the summer, one gallery per session
A camp that runs six sessions does not want six QR codes on the counselors' lanyards. Create the summer as one event and each session as a sub-event, so the code stays the same all summer and the link each family gets shows only their child's week, not the whole season.
The last-night slideshow builds itself
The end-of-session slideshow is usually a counselor's midnight project. Put the gallery on the dining hall screen on the last night and every approved photo from the week plays in a loop, with a phone remote to pause on the one that gets the biggest cheer from the cabin.
No app. No account. One scan.
Guests point their camera at a QR code and are uploading in seconds. Nobody installs anything, nobody creates a login, and the grandparents can do it as easily as the teenagers.
unlimited photo and video uploads
Every guest can send as much as they like — phone photos, iPhone HEICs, short videos — with a fair-use bound of 25 GB per event. Originals are kept at full resolution.
You approve before anyone sees
Turn on host review and every upload waits in your queue until you approve it. AI screening flags anything questionable so you are not scrolling through hundreds of photos at midnight.
Private by default, never indexed
The gallery is only reachable by the link or code you share. Guest pages are blocked from search engines and named AI crawlers, and you can close the gallery whenever you choose.
Live photo wall on any screen
Open the slideshow on a TV, projector or laptop and new uploads appear as they arrive. Grid and collage layouts, transition presets, and a phone remote to control it from across the room.
Several days, one gallery
Multi-day celebrations get sub-events under one code, so the rehearsal, the ceremony and the brunch stay organised but reachable from a single link.
How it works
Set up in a minute. Collect for the whole event.
Create the summer as one event and add a sub-event for each session. Turn on host review before the first counselor has the code.
Put the QR code on the counselors' lanyards and the staff board. Do not give it to campers or parents; the gallery link goes to enrolled families after review.
Counselors upload between activities. The director approves against the consent list each evening, and the approved photos go out to that session's families.
Play the slideshow on the last night, download the originals for the camp's records, and close the session when the buses leave.
Try uploading as a guest.
Scan this with your phone the way a guest at your event would. Choose a sample photo and upload it from your browser, then open the demo gallery to see it land.
- Scan the code with your phone camera — it opens straight in the browser.
- Upload a sample photo. Look for the upload confirmation so you know it reached the host.
Use a sample you are comfortable sharing with Picsui. Please keep personal or sensitive photos out of the demo.
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This is the same kind of code your guests scan at your event.
Getting the most from summer camp sessions
Treat the code as staff equipment. The gallery only works as a consent tool if uploads come from counselors and review sits with the director, so the QR code goes on lanyards and the staff board, never on the camper welcome pack. Families receive the gallery link, which shows only approved photos, in the same evening email you already send. If campers have phones at a day camp, that is fine, but keep them out of the upload flow; their parents did not consent to their photos being taken by other children. A counselor with a phone and a two-minute upload habit covers a cabin better than twenty campers with cameras.
Set an expectation for counselors and keep it small. Three photos per activity block, wide shots of the group rather than portraits of one camper, uploaded before the next block starts. Wide shots are easier to check against the consent list, give every family a photo of their child by the second day, and stop the gallery from becoming forty selfies of the same three kids. The director reviews after lights out with the consent list open; a session of sixty campers and six counselors is usually fifteen minutes of approving. Say out loud on staff training day that this is part of the job.
Give each session its own sub-event and send each family only their session's link. A parent whose child was there in July does not need August, and the camp does not want a single link circulating with the whole summer behind it. When the session ends, put the slideshow on the dining hall screen for the last-night gathering, then download the originals for the camp's records and marketing folder, with the consent list in hand for what may be used. Close the session to new uploads when the buses leave, and it stays viewable for the families for the rest of the pass.
Common questions about summer camp sessions
How do we keep photos of campers private?
Three layers. The gallery is private by default: it is reachable only by the link, never listed, and guest pages are blocked from search engines and named AI crawlers. Host review means the director approves every counselor upload against the consent list before anyone sees it. And the link goes only to enrolled families of that session, through the email you already send, not to campers and not on social media. A family can ask for any photo to be removed at any time, and the director can close a session whenever they choose.
Can parents of a sleepaway camper see photos during the week?
Yes, and that is the main reason camps run it. Counselors upload between activities, the director approves in the evening, and the approved photos are visible on the session link that night. Parents open it in a browser with no app and no account, on any phone. They will not see photos the moment they are taken, because review comes first, but a same-evening rhythm is what most camps settle on, and it answers the daily question before it is asked. Parents can download any photo at full resolution.
We run several sessions over the summer. One event or several?
One event with a sub-event per session. The QR code on the counselors' lanyards stays the same all summer, each session's photos stay grouped, and each family gets a link that shows their child's week. The director reviews one queue and downloads either a session or the whole summer as an archive. Separate events per session work too, and may suit a camp where different directors run different weeks and each wants their own login, but each event then needs its own pass.
How many photos can counselors upload over a summer?
An Event Pass includes unlimited uploads with a fair-use bound of 25 GB across the event, and photos and videos count together. A camp of six counselors uploading a handful of photos per activity block across a summer fits well inside that, but a camp that films every activity in video will use the allowance faster. Originals are kept at full resolution, and the director can download a session's archive at any point. If a long summer nears the bound, close the earliest sessions and start a second event.
What does it cost a camp for the season?
An Event Pass is $29 one time for the event, and with sub-events per session one pass covers a whole summer of sessions. It includes unlimited uploads with a 25 GB fair-use bound, host review with AI screening, the slideshow, full-resolution downloads and 365 days of hosting. There is no subscription and no per-camper fee, so it is one line in the camp budget rather than a per-family charge to pass on to parents.
Every photo from summer camp sessions, in one place
One-time Event Pass, $29. No subscription, no per-guest fee.
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