Paste the spreadsheet.
Count the people.
Your guest list comes across from the sheet you already keep, stays yours to export, and turns into a door page on the night that counts heads rather than ticks — with an undo on every action, because the mistake at a door is always the row above.
Included in the Event Pass · $29 once · Export to CSV any time
A guest list that behaves like your spreadsheet
No import wizard, no column mapping screen, no template to download first. Copy the cells and paste them.
Paste it straight from the spreadsheet
Select the cells, copy, paste. Comma-separated or tab-separated, columns in any order, header row optional — because the real input is "someone copied part of a sheet". Up to 2,000 rows in one paste.
Re-import a corrected sheet without duplicating anyone
Fixed three addresses and want to paste the whole thing again? People are matched on their email and updated in place rather than added twice. Guests with no email have nothing to match on, so those are always added.
Tag by side, table or group
A column headed side, group or tags comes across as tags — bride, work, cousins, top table, whatever you already write in your own sheet. Up to 12 per guest, and the seating plan uses them to keep people together.
Search and filter the list
Find anyone by name, email or tag. Filter down to everyone still to reply, everyone coming, everyone who said no, or everyone who has arrived — the counts at the top are the filters.
Export to CSV, invitation links included
One button gives you the whole list back: name, email, phone, the number they were invited for, their reply, the number they confirmed, who they are bringing, how many arrived, their note, and each guest's own invitation link.
Two lists, deliberately kept apart
The guest list is who you invited. The uploaders list is who sent a photo. Picsui never merges them, because most events have people in one and not the other.
At the door, on the night
One hand, a dark room, and a queue behind the person in front of you. That is the whole design brief for this page.
It counts people, not invitations
The Patels are one invitation and four chairs. If three of them walk in, the door records three. Every tool that collapses a party into a single tick gives the caterer a number that is wrong all evening and nobody notices until the food runs out.
One large button per guest
The main action on a row checks in that guest's whole confirmed party in a single tap. Plus and minus appear afterwards for the ones who came short or brought an extra, so the common case stays one tap.
Undo on every action
The mistake at a door is always the row above the one you meant. Every check-in has a visible undo that clears it completely, so a misfire costs a second rather than an argument.
Built for one hand in a dark room
Search takes focus the moment the page opens. People who have not arrived sort to the top, because that is who is standing in front of you. Everyone stays searchable, including the guests who said they could not come, because some of them turn up anyway.
How it works
Bring your list across
Paste it from the spreadsheet you already keep, or add guests one at a time. Each person carries the number they were invited for, and gets their own invitation link straight away.
Tidy it as replies arrive
Tag people by side, table or group. Re-paste the corrected sheet whenever your list changes and matching emails update in place instead of piling up duplicates.
Read the headcount
Coming, not coming, still waiting, and people expected — the sum of the confirmed party sizes, which is the number a venue and a caterer actually ask for.
Work the door
Open the door page on a phone on the night. Search the name, tap arrived, adjust the count if the party came short. The arrived total updates against the number you were expecting.
Who was invited is not who sent a photo
Picsui keeps two lists and refuses to merge them. The guest list answers “who is coming”: the people you invited, the number each was invited for, their reply and whether they walked in. The uploaders list answers “who was actually here”: everyone who scanned the code and sent something, which at a normal event includes plus-ones, suppliers and people nobody put on a list. Most events have people in one and not the other, so a single merged list would be wrong about both questions. How the photo side works.
Questions hosts ask
What format does my guest list need to be in?
Whatever your spreadsheet already produces. Comma-separated or tab-separated text, pasted straight in. Columns can be in any order and a header row is understood if there is one; without a header the first column is treated as the name and the column with an @ in it as the email.
What happens if I import a corrected spreadsheet twice?
Nobody is duplicated. Guests are matched on their email address and updated in place, so re-pasting a list where you fixed three addresses updates those three rather than adding everyone again. Guests with no email address have nothing to match on, so those rows are always added as new people.
Is the guest list the same as the list of people who uploaded photos?
No, and that is on purpose. The guest list is who you invited — including the ones who never come and the ones who never touch their phone. The uploaders list is whoever scanned the QR code and sent a photo, including plus-ones, staff and people who wandered in. They are shown as two separate lists because collapsing them loses both answers.
Why does check-in count heads instead of ticking off invitations?
Because the number anyone actually needs is people. An invitation for four that arrives as three is a difference of one meal, one chair and one place card. The door records what the person on it counted, and the arrived total is a count of people, not of ticks.
Can I undo a check-in?
Yes, on every guest, at any time. Undo clears the arrival completely, including the time it was recorded, and the totals move back with it.
Can guests check themselves in?
No. The door page runs on your own signed-in account, so it opens on any phone that is logged in as you. It is deliberately not a link that can be forwarded — a shareable door link is a link a guest can use on themselves, and then the arrival numbers mean nothing.
Who can see my guest list?
You. The guest list is contact data for people who never signed up for anything, so it is readable by the event's owner and nobody else, and it is the one part of the product that no guest-facing link reaches. A guest with their invitation link sees only their own invitation.
Can I get my guest list back out of Picsui?
Yes, as a CSV, whenever you want it. The export includes every invitation link, so you can mail-merge them from your own tools if you would rather send invitations that way.
What does the guest list cost?
It is part of an Event Pass at $29, paid once, with no subscription. The same pass covers invitations and RSVPs, the seating plan, the guest photo gallery and the digital guestbook for that event.
One list, from the invitation to the door
The same guest list sends the invitations, collects the replies, seats everyone and works the door — and the photos from the night land beside it. All of it in one Event Pass at $29, paid once.