Every station, every class.
Reviewed before parents see it.
This page is for the PE teacher and the PTA volunteers who run field day. The day is spread across a whole field: the sack race on one end, tug of war on the other, the water balloon toss by the fence, and a parent at each station who only sees that station. Every parent wants a photo of their own child, and every volunteer has a phone. One QR code collects it all into a gallery the school reviews before any family sees it.
The moments guests actually photograph at field days
Why field days work better on Picsui
Written for the person hosting this one, and checked against what the product actually does.
Consent lists, kept by the school
Every school has families who have not given photo consent. Host review means a teacher or PTA lead approves each upload before it appears, checks it against the consent list, and removes any child who should not be there. AI screening runs first so the review is a short pass at lunch, not an evening's work.
Eight stations, one gallery
A volunteer at the sack race never sees the tug of war. When every station's volunteer uploads to one code, the gallery shows the whole day, and a parent who could not take the morning off sees their child at every station, uploaded by parents they have never met.
Private to enrolled families, and never indexed
The gallery is reachable only by the link the school sends home. It is never listed, and guest pages are blocked from search engines and named AI crawlers, which is the standard a school should hold for photos of other people's children. Close it when the year ends and download the archive for the yearbook.
No app. No account. One scan.
Guests point their camera at a QR code and are uploading in seconds. Nobody installs anything, nobody creates a login, and the grandparents can do it as easily as the teenagers.
unlimited photo and video uploads
Every guest can send as much as they like — phone photos, iPhone HEICs, short videos — with a fair-use bound of 25 GB per event. Originals are kept at full resolution.
You approve before anyone sees
Turn on host review and every upload waits in your queue until you approve it. AI screening flags anything questionable so you are not scrolling through hundreds of photos at midnight.
Private by default, never indexed
The gallery is only reachable by the link or code you share. Guest pages are blocked from search engines and named AI crawlers, and you can close the gallery whenever you choose.
Full-resolution downloads
Download any photo, or the whole event as one archive, at original quality. What guests uploaded is what you keep — no compression, no watermark on paid events.
Deliver the finished gallery to someone else
Name a recipient and the completed gallery is emailed to them on a private link on the date you choose. They browse and download without an account.
How it works
Set up in a minute. Collect for the whole event.
Create the event as the school or PTA, not as an individual parent, so host review and the consent list are in the right hands. Turn on host review before anything is shared.
Give the QR code to the volunteer at each station on a lanyard, and put one at the check-in table. Do not send the code to the whole school ahead of time.
Volunteers upload between heats. A teacher or PTA lead approves the queue against the consent list during lunch and again after the last event.
Send the gallery link home with enrolled families that evening, download the originals for the yearbook, and name the school office as the recipient for the archive.
Try uploading as a guest.
Scan this with your phone the way a guest at your event would. Choose a sample photo and upload it from your browser, then open the demo gallery to see it land.
- Scan the code with your phone camera — it opens straight in the browser.
- Upload a sample photo. Look for the upload confirmation so you know it reached the host.
Use a sample you are comfortable sharing with Picsui. Please keep personal or sensitive photos out of the demo.
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This is the same kind of code your guests scan at your event.
Getting the most from field days
Give the code to the volunteers, not to the parents. Field day photos are photos of other people's children, and the school's consent list only works if a teacher or PTA lead reviews every upload before it is visible. If every parent on the sideline has the code, the queue is huge and the point of review is lost. A lanyard with the QR code for each station volunteer, and one at the check-in table for teachers, gives you complete coverage from a dozen phones you trust. Parents get the finished link that evening, after review, which is what they wanted anyway.
Ask each volunteer to upload in bursts rather than at the end. Uploads between heats take a moment, and the reviewer can approve during lunch instead of at nine at night. Tell volunteers to photograph the station, not to chase a particular child; the parents who want their own kid will find them across two hundred wide shots, and wide shots are easier to check against the consent list. If a family has opted out, tell the volunteers at the start which children to keep out of frame, and let review catch the rest.
Decide what the gallery is for before you send the link home. If it is for families, one gallery for the whole day is fine and parents scroll for their own child. If the yearbook committee needs class-by-class photos, ask each teacher to upload their class's group photo with the class name as the guestbook answer, so they are easy to find. Download the full archive before the pass ends, since the yearbook is laid out months after field day, and the gallery is the only copy of the volunteers' photos.
Common questions about field days
How do we handle students whose families have not given photo consent?
Turn on host review and keep the consent list next to the person approving. Every upload waits in the queue until a teacher or PTA lead approves it, and nothing is visible to families before that. The reviewer removes any photo showing a child on the opt-out list, and a family can ask for a photo to be taken down at any time. Brief the station volunteers on which children to keep out of frame, so most of the work happens before the upload, and let review catch what slips through.
Who can see the field day gallery?
Only people with the link or code the school shares. The gallery is private by default, never listed publicly, and guest pages are blocked from search engines and named AI crawlers. Send the link home through the school's usual channel to enrolled families, and do not post it on a public social page. The gallery can be closed to new uploads once field day is over, and the school can take it offline whenever it chooses. Nothing about it is searchable by a child's name or by the school's name.
Can parents get a photo of their own child?
Yes, and that is mostly why the school runs the gallery. Once the reviewed link goes home, parents scroll the day and download any photo of their child at full resolution, or the whole gallery as one archive. There is no tagging by name, so parents look for their child the same way they would in a stack of prints, which is quick when volunteers have been uploading wide shots from every station. Uploads keep the original file, so a phone photo from a volunteer is as good as the parent would have taken.
How many photos can volunteers upload?
An Event Pass includes unlimited uploads with a fair-use bound of 25 GB per event, which comfortably covers a field day where a dozen volunteers each upload a few hundred photos and some short videos. Photos and videos count together against the same allowance, so a volunteer filming every relay heat uses more of it than one taking still photos. Originals are kept at full resolution, and the school downloads the whole archive before the pass ends for the yearbook.
How much does it cost the PTA?
An Event Pass is $29 one time for the event, and there is no charge per family or per photo. It includes unlimited uploads with a 25 GB fair-use bound, host review with AI screening, full-resolution downloads and 365 days of hosting. There is no subscription, so the PTA buys a pass for field day and another for the next event it wants to cover, and never pays for the months in between.
Every photo from field days, in one place
One-time Event Pass, $29. No subscription, no per-guest fee.
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