Three days, one team.
One gallery to prove it.
You are the people or operations lead who booked the venue, argued for the budget and now has to show the company what the money bought. The offsite is spread across days and locations: the workshop room, the hike, the dinner where the quiet engineers turned out to be funny. Nobody hired a photographer for any of it. One code on the welcome pack collects it all, keeps each day sorted, and gives internal comms a gallery on Monday instead of a request in Slack that nobody answers.
The moments guests actually photograph at company offsites
Why company offsites work better on Picsui
Written for the person hosting this one, and checked against what the product actually does.
Each day stays sorted without a second code
Create the arrival dinner, the workshop day and the activity day as sub-events under one code. Uploads are grouped by day, the welcome pack only needs one QR, and when internal comms asks for the strategy session photos they are not scrolling past the karaoke.
A scavenger hunt that fills the gallery
The icebreaker you were going to run anyway can run from the guest page. A photo scavenger hunt across the venue, a guess-who round using baby photos people upload in advance, or trivia about the company. Every entry is another photo in the gallery, from people who would never upload otherwise.
Delivered to internal comms on the date you pick
Name the internal comms manager as the recipient and the finished gallery is emailed to them on the Monday after, on a private link, with full-resolution downloads. You do not have to remember to send it, and they do not have to ask.
No app. No account. One scan.
Guests point their camera at a QR code and are uploading in seconds. Nobody installs anything, nobody creates a login, and the grandparents can do it as easily as the teenagers.
Several days, one gallery
Multi-day celebrations get sub-events under one code, so the rehearsal, the ceremony and the brunch stay organised but reachable from a single link.
Games that get phones out for the right reason
Photo scavenger hunts, guess-who and trivia run from the guest page, and every game entry lands in the gallery as another photo.
Private by default, never indexed
The gallery is only reachable by the link or code you share. Guest pages are blocked from search engines and named AI crawlers, and you can close the gallery whenever you choose.
Full-resolution downloads
Download any photo, or the whole event as one archive, at original quality. What guests uploaded is what you keep — no compression, no watermark on paid events.
Deliver the finished gallery to someone else
Name a recipient and the completed gallery is emailed to them on a private link on the date you choose. They browse and download without an account.
How it works
Set up in a minute. Collect for the whole event.
Create the offsite as one event and add a sub-event for each day, so the code on the welcome pack covers the whole trip.
Print the QR code on the welcome card, the agenda and a sign in the main room, and send the link in the pre-trip email.
The team uploads as the days happen: the team photo, the workshop wall, the activity afternoon. Run the scavenger hunt from the same page.
Download the archive for the recap deck, and let the finished gallery go to internal comms automatically on the date you set.
Try uploading as a guest.
Scan this with your phone the way a guest at your event would. Choose a sample photo and upload it from your browser, then open the demo gallery to see it land.
- Scan the code with your phone camera — it opens straight in the browser.
- Upload a sample photo. Look for the upload confirmation so you know it reached the host.
Use a sample you are comfortable sharing with Picsui. Please keep personal or sensitive photos out of the demo.
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This is the same kind of code your guests scan at your event.
Getting the most from company offsites
Schedule the full team photo for the first morning, not the last afternoon, and have three people upload it from three phones. Someone always leaves early on the final day, and the last afternoon is when people are tired and squinting. Announce the code right after the photo is taken, while everyone is standing together and looking at the person who organised it. That is the single highest-upload moment of the whole offsite. Then leave the code on a sign in the main room for the rest of the trip, because the good candid photos come later, from the people who did not think of it at breakfast.
Decide with leadership what the gallery is for before you share it, because that decides who gets the link. If it is for the people who were there, share it with them and stop. If it is for the people who stayed behind, the new starters in the next cohort and the recruiting page, turn on host review and approve from the queue before the link goes to a wider list. A workshop wall photographed at full resolution can show the strategy you have not announced yet. It is easier to approve before sharing than to ask people to unsee.
Use the guestbook question for the thing you actually want to know. "What is one idea from this week you want to keep?" collects better retro material than a survey sent a fortnight later, and people answer it at the fire on the last night when they mean it. Voice messages work well for the leaders' closing remarks, which are otherwise remembered by the ten people who heard them. Keep the sub-events for days and locations; do not make one for every session or nobody will pick the right one.
Common questions about company offsites
How do I keep photos from different days of the offsite organised?
Create the offsite as one event and add a sub-event for each day, or for each location if the trip moves around. Everyone scans the same code, chooses the day they are uploading to, and the gallery groups the photos accordingly. Internal comms can pull the workshop photos without wading through the dinner, and the whole trip is still one link to share afterwards. Keep the number of sub-events small; days work better than sessions, because nobody remembers which breakout they were in.
Can the people who did not travel see what happened?
Yes, and that is usually the point of collecting the photos at all. The gallery is private and reachable only by the link or code, so you decide when to share it and with whom. Many teams keep it to attendees during the trip, review the uploads, and then send the link company-wide with the recap. If you name someone in internal comms as the recipient, they get the finished gallery emailed on the date you choose and can download the originals without an account. If a session matters to remote staff live, Live Pass can stream it to a private link.
Will people actually upload, or will I end up asking for photos on Slack again?
They upload when they are told to at the moment they are already holding a phone. Announce the code straight after the team photo, put it on the agenda and the welcome card, and run one activity from the guest page, a photo scavenger hunt around the venue is the reliable one, so that uploading is part of the day rather than a favour. There is no app to install and no login, which removes the usual reason people say they will do it later. Expect most uploads in the first hour after each announcement.
Some of the whiteboards are confidential. Is the offsite gallery private?
The gallery is private by default. It is only reachable by the link or code you share, it is never listed anywhere, and guest pages are blocked from search engines and AI crawlers. If you turn on host review, uploads wait for your approval before anyone on the team sees them, which is the setting to use when the workshop walls carry unreleased plans. You can close uploads at the end of the trip and the gallery stays online for 365 days on an Event Pass, then you download the archive and keep it.
What does this cost for a whole offsite?
One Event Pass at $29 covers the whole trip, because the days are sub-events of the same event. That includes unlimited uploads with a 25 GB fair-use bound, host review, the scavenger hunt and other games, full-resolution downloads and 365 days of hosting. There is no per-person charge, so a sixty-person retreat and a twelve-person leadership offsite cost the same. No subscription either; the next offsite is a new pass, and the archive from this one is yours to keep once you have downloaded it.
Every photo from company offsites, in one place
One-time Event Pass, $29. No subscription, no per-guest fee.
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