Your best clients, one evening.
Send them the photos, not a survey.
You are the account director or the marketing manager who has finally got the top twenty accounts into one room: the box at the game, the winery, the chef's table. The goal is that they leave feeling looked after and that someone at their company remembers who hosted. A gallery of good photos of their own team, sent by name a few days later, does that better than a follow-up email. One discreet QR code on the menu collects the photos, host review keeps the evening private, and each client receives what is theirs.
The moments guests actually photograph at client appreciation events
Why client appreciation events work better on Picsui
Written for the person hosting this one, and checked against what the product actually does.
Client logos and faces stay off the internet
Some of your clients do not want it known who they buy from, and none of them want a photo of their CFO at the bar on your social feed. The gallery is private, never indexed, and with host review on you approve every photo before it is visible. Nothing is posted anywhere unless a client asks for it.
A curated set delivered to each client, by name
Approve the photos, then name a client contact as the recipient and their gallery is emailed to them on a private link on the date you choose, a few days after the event when it lands as a thank-you rather than a follow-up. They browse and download their own team's photos without creating an account.
Personal invites, RSVPs and who actually came
Import the account list, send each client a personal invite link, collect replies and plus-ones, and check people in at the door from your phone. The account team knows before dessert which of their contacts showed up and which one sent a deputy, which is what tomorrow's call notes need.
No app. No account. One scan.
Guests point their camera at a QR code and are uploading in seconds. Nobody installs anything, nobody creates a login, and the grandparents can do it as easily as the teenagers.
Private by default, never indexed
The gallery is only reachable by the link or code you share. Guest pages are blocked from search engines and named AI crawlers, and you can close the gallery whenever you choose.
You approve before anyone sees
Turn on host review and every upload waits in your queue until you approve it. AI screening flags anything questionable so you are not scrolling through hundreds of photos at midnight.
Deliver the finished gallery to someone else
Name a recipient and the completed gallery is emailed to them on a private link on the date you choose. They browse and download without an account.
Full-resolution downloads
Download any photo, or the whole event as one archive, at original quality. What guests uploaded is what you keep — no compression, no watermark on paid events.
Guest list and RSVPs in the same place
Import your list, send each guest a personal invite link, collect replies and party sizes, and check people in at the door from your phone.
How it works
Set up in a minute. Collect for the whole event.
Create the event with host review on, import the client list, and send each guest a personal invite link to RSVP.
Put a small QR code on the menu card and the drinks station. Ask the account team to take the photos; the clients are guests.
Uploads wait in your queue during the evening. Approve the ones you would happily send, and reject anything you would not.
Name each client contact as a recipient and their curated gallery is emailed to them a few days later, on a private link, with full-resolution downloads.
Try uploading as a guest.
Scan this with your phone the way a guest at your event would. Choose a sample photo and upload it from your browser, then open the demo gallery to see it land.
- Scan the code with your phone camera — it opens straight in the browser.
- Upload a sample photo. Look for the upload confirmation so you know it reached the host.
Use a sample you are comfortable sharing with Picsui. Please keep personal or sensitive photos out of the demo.
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This is the same kind of code your guests scan at your event.
Getting the most from client appreciation events
Make the account team the photographers, not the clients. At a hospitality event the guest should never feel they are content, so keep the code small on the menu, do not announce it from the front, and brief each account manager to take five good photos of their own clients enjoying themselves and upload them from the same page. A client who does want to upload can, and some will, but the photos that matter are the ones where the client is the subject and your team is invisible. The whole point is that they feel hosted, not documented.
Approve with the client's comms team in mind, not yours. A photo is fine to keep if the client would be comfortable seeing it on their own company intranet. Reject the ones with drinks in the foreground, the ones with a competitor's logo on a lanyard in the background and the ones where someone looks tired. Then be strict about who gets what: each client should see the photos of their own team and the group shots, not the photos of the account next to them at dinner. Set a separate recipient delivery per client for the cleanest version of that.
Time the delivery for the middle of the following week. The morning after, a gallery reads as marketing; four or five days later it reads as a thank-you, and it arrives when the client's own team has stopped talking about the evening and is glad to be reminded of it. Schedule each recipient delivery for the same date so every client hears from you at once, and have the account manager send a short personal note the same day pointing at the link. The photos do the work of the follow-up call without anyone having to make it.
Common questions about client appreciation events
How do we send each client only the photos of their own team?
Approve the photos first, using host review so nothing is visible until you have looked at it. Then name the client's contact as a recipient: they receive the gallery on a private link by email on the date you choose, and can browse and download at full resolution without an account. For the strictest separation, run a small sub-event or a separate event per major account, so each contact's link opens only their own team's photos and the group shots. For a single dinner with three or four accounts, one curated gallery sent to all of them is usually fine.
Will client faces or logos end up on the internet?
Not through Picsui. The gallery is private by default, reachable only by the link or code you share, never listed, and guest pages are blocked from search engines and AI crawlers. Host review means every upload waits for your approval before anyone else sees it, so a photo that would embarrass a client never reaches the gallery at all. Nothing is posted to any social account unless you download it and post it yourself. If a client asks for a photo for their own use, you send it to them; the decision to publish is theirs.
Can we manage the invitations and know who actually attended?
Yes. Import the account list, send each contact a personal invite link, and collect RSVPs and plus-ones before the event. At the door, check people in from a phone so the account team knows in real time who has arrived, who sent a deputy and who is still expected. That attendance list is what goes into the CRM notes the next morning, and it also tells you which contacts to name as recipients for the gallery, since the ones who came are the ones who want the photos.
What does it cost for a client event?
An Event Pass is $29 one time for one event, with the guest list and RSVPs, door check-in, host review, unlimited uploads, recipient delivery, full-resolution downloads and 365 days of hosting. There is no per-guest fee and no subscription, so a dinner for twelve and a box for eighty cost the same. Against a hospitality budget that runs to the venue, the chef and the gifts, it is the cheapest part of the evening and the part clients keep.
Should we ask clients to upload their own photos?
Usually not from the front of the room. A client appreciation event should feel like hospitality, and being asked to produce content undercuts that. Keep the code on the menu card so a guest who wants to add a photo can, and have your own account team do most of the uploading, five or six frames each of their clients enjoying the evening. The exception is a client who asks for the group shot; give them the link on the spot. Most clients will not upload, and that is fine, because the gallery they receive afterwards is the point.
Every photo from client appreciation events, in one place
One-time Event Pass, $29. No subscription, no per-guest fee.
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