Every winner on stage.
Every table photographing it.
You are the events manager who has been building the run of show for months: the red carpet, the seated dinner, twelve categories, a keynote that must not run long, and an after-party the sponsors paid for. The photographer is at the foot of the stage getting the handshake. The photos your winners actually want are from their own table, where their colleagues are standing and cheering. One QR code on each table setting collects those, along with the red carpet and the dance floor, into a gallery you review before the sponsors and the winners see it.
The moments guests actually photograph at awards galas
Why awards galas work better on Picsui
Written for the person hosting this one, and checked against what the product actually does.
Table numbers guests find on their phone
Build the seating chart in the same place as the guest list, assign each guest to a table, and they look up their seat from their invite link. No easel by the door, no queue at the check-in desk, and no host wandering the ballroom with a clipboard when the doors open late.
Song requests once the awards end
The after-party is where the sponsors' money shows and where the room loosens up. Guests request tracks from the same page they upload photos to, and the DJ sees the queue. The band and the awards do not mix, so keep requests for the party and it stays a party.
Sponsors and winners see an approved gallery
Sponsors want the photos with their logo in frame, winners want the photos of themselves, and neither wants the one from the bar at midnight. Host review holds every upload until you approve it, so what reaches the gallery you send to sponsors is the gallery you would put in a deck.
No app. No account. One scan.
Guests point their camera at a QR code and are uploading in seconds. Nobody installs anything, nobody creates a login, and the grandparents can do it as easily as the teenagers.
Seating chart guests can look up
Build tables, assign seats, and let guests find their own place from the invite link instead of hunting for a name on an easel.
Song requests for the DJ
Guests request tracks from the same page they upload photos to. The host or DJ sees the queue and plays what the room actually wants.
You approve before anyone sees
Turn on host review and every upload waits in your queue until you approve it. AI screening flags anything questionable so you are not scrolling through hundreds of photos at midnight.
Full-resolution downloads
Download any photo, or the whole event as one archive, at original quality. What guests uploaded is what you keep — no compression, no watermark on paid events.
Private by default, never indexed
The gallery is only reachable by the link or code you share. Guest pages are blocked from search engines and named AI crawlers, and you can close the gallery whenever you choose.
How it works
Set up in a minute. Collect for the whole event.
Create the gala, import the guest list, build the seating chart and send each guest their personal invite link with their table on it.
Print the QR code on each table card and the red carpet backdrop, and put it on the screens between categories.
Guests upload from their tables during the ceremony and request songs at the after-party. Approve the queue from your phone between awards.
Download approved originals for the sponsors' report and the winners' announcement, and send winners the gallery link the next morning.
Try uploading as a guest.
Scan this with your phone the way a guest at your event would. Choose a sample photo and upload it from your browser, then open the demo gallery to see it land.
- Scan the code with your phone camera — it opens straight in the browser.
- Upload a sample photo. Look for the upload confirmation so you know it reached the host.
Use a sample you are comfortable sharing with Picsui. Please keep personal or sensitive photos out of the demo.
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This is the same kind of code your guests scan at your event.
Getting the most from awards galas
Show the QR code on the screens between categories, not during them. The moment a winner's name is read, their table stands up and starts filming, and that footage is exactly what you want, but the code needs to have been seen earlier so people know where to send it. A single slide with the code and a one-line instruction, shown for the thirty seconds while the next presenter walks up, is enough. Repeat it after the halfway break, when new people have arrived and the early tables have forgotten. The MC mentioning it once out loud before the first category is worth more than any card on the table.
Assign someone to the approval queue who is not you, and brief them on what to reject. At a gala the rejects are rarely inappropriate; they are blurry, they are the back of a head, or they show a sponsor's competitor logo on a lanyard. Approving on a phone between categories takes a minute per category. Do it during the event so the gallery on the screens fills up in real time, which is what makes the tables that have not uploaded yet start uploading. Leave the queue open until the last song and finish it in the morning.
Send the sponsors' photos before they ask. The morning after, filter the approved gallery for the frames with each sponsor's branding, download the originals and send each sponsor their own short set with the full gallery link. That is the report that gets them to renew. Send winners the gallery link at the same time, because the photos their colleagues took from the table are the ones they will post. The seating chart and check-in also give you an accurate attendance count for the sponsors without anyone tallying wristbands. Keep the gallery link in the event wrap-up email so the finance team and the board see the room too.
Common questions about awards galas
Can guests look up their table without a seating board at the door?
Yes. Import the guest list, build the seating chart with tables and seats, and each guest sees their assignment from the personal invite link you send them. They can check it in the taxi rather than at a board with three hundred names on it. The guest list, RSVPs, seating and door check-in are all in the same place, so when a plus-one turns up unannounced you update the table from your phone and they see it straight away. The photo QR code can be the same code on the table card.
How do we get good photos of each winner on stage?
You get them from the tables, not only from the pit. The photographer at the foot of the stage gets the handshake and the trophy; the winner's own table gets the walk up, the reaction, and the colleagues on their feet, which is the photo the winner actually wants. Make sure the code has been shown on screen before the first category and again after the break, and every table becomes a second camera. Video uploads are included too, so a colleague filming the acceptance speech can send the clip straight to the gallery.
Can guests request songs for the after-party?
They can, from the same page they upload photos to. Song requests sit in a queue the host and the DJ can see, and the DJ plays what the room is asking for instead of guessing. Keep requests off during the ceremony so the band and the awards are not competing with a queue, then open them when the after-party starts. A room that has spent three hours sitting still is very willing to type in a song, and it gets the guests who did not upload a photo onto the page anyway.
Is the gallery private, and what do the sponsors see?
The gallery is private by default, reachable only by the link or code you share, and blocked from search engines and AI crawlers. With host review on, uploads wait for your approval before anyone sees them, so the gallery you send sponsors is the one you have checked. Sponsors and winners download approved photos at full resolution without creating an account. You control when the link goes out, and you can close the gallery to new uploads once the after-party ends while it stays online for 365 days on an Event Pass.
What does it cost for a gala with several hundred guests?
The same as for fifty. An Event Pass is $29 one time for one event, with unlimited uploads under a 25 GB fair-use bound, guest list and seating chart, song requests, host review, full-resolution downloads and 365 days of hosting. There is no per-guest fee and no subscription, so the number of tables does not change the price. If the ceremony is broadcast to an office elsewhere, Live Pass is a separate $39 one-time add-on for that event.
Every photo from awards galas, in one place
One-time Event Pass, $29. No subscription, no per-guest fee.
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