Every delivery photographed.
None of them lost.
This page is for the office manager, the marketing lead or the general manager who has asked a salesperson for last month's delivery photo and been told it was on a phone that has since been replaced. A dealership photographs more happy customers than almost any other business, and keeps almost none of it. One QR code at the delivery bay, and one for the customer appreciation day, changes that.
The moments guests actually photograph at dealership events
Why dealership events work better on Picsui
Written for the person hosting this one, and checked against what the product actually does.
The photo the dealership never gets back
The salesperson takes the delivery photo on their own phone, posts it, and moves on. When they leave, the photos leave. With the code on a card at the delivery bay, the salesperson and the customer both upload to the dealership's gallery, in full resolution, and the store keeps every one of them.
Approve before anything is shared
A plate, a document on the desk, a customer who did not want to be photographed: host review holds every upload until someone in the office approves it. Marketing pulls from the approved set for reviews and social without wondering whether a photo was cleared.
A year of deliveries in one place
An Event Pass keeps the gallery live for 365 days, so a standing deliveries event runs for the year. Add the appreciation day, the tent sale and the model launch as their own events, each with the same setup, and the dealership ends the year with an archive instead of a search through old phones.
No app. No account. One scan.
Guests point their camera at a QR code and are uploading in seconds. Nobody installs anything, nobody creates a login, and the grandparents can do it as easily as the teenagers.
You approve before anyone sees
Turn on host review and every upload waits in your queue until you approve it. AI screening flags anything questionable so you are not scrolling through hundreds of photos at midnight.
Private by default, never indexed
The gallery is only reachable by the link or code you share. Guest pages are blocked from search engines and named AI crawlers, and you can close the gallery whenever you choose.
Full-resolution downloads
Download any photo, or the whole event as one archive, at original quality. What guests uploaded is what you keep — no compression, no watermark on paid events.
12 months of hosting
An Event Pass keeps the gallery live for 365 days, so the link on the thank-you card still works long after the event.
Deliver the finished gallery to someone else
Name a recipient and the completed gallery is emailed to them on a private link on the date you choose. They browse and download without an account.
How it works
Set up in a minute. Collect for the whole event.
Create one standing event for deliveries and turn on host review. Print the QR code on a small card and keep it at the delivery bay and on the F&I desk.
At each handover the salesperson scans and uploads the photos, and the customer scans and adds their own. Nobody installs anything.
Someone in the office approves the queue once a day. Save the approved delivery photo at full resolution and send it to the customer with the review request you already send.
For the appreciation day, the tent sale or a launch, create a separate event with its own code on the signage and the invitation.
Try uploading as a guest.
Scan this with your phone the way a guest at your event would. Choose a sample photo and upload it from your browser, then open the demo gallery to see it land.
- Scan the code with your phone camera — it opens straight in the browser.
- Upload a sample photo. Look for the upload confirmation so you know it reached the host.
Use a sample you are comfortable sharing with Picsui. Please keep personal or sensitive photos out of the demo.
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This is the same kind of code your guests scan at your event.
Getting the most from dealership events
Put the card where the photo already happens, not at reception. Delivery photos are taken in the same spot every time: beside the car, in front of the showroom sign, or under the bow. Tape the code to the delivery bay pillar and to the back of the folder the salesperson hands over. The upload takes less time than airdropping the photo to the customer, and it means the customer's own photos land in the gallery too, which are usually better than the ones the salesperson took because the customer is not the one holding the keys.
Ask the customer to upload before they drive off, while the salesperson is still standing there. The moment a customer leaves the lot, the chance of getting their photos drops to almost nothing; the moment before, it is close to certain. Make it part of the handover script: keys, paperwork, photo, scan. The welcome message on the upload page can say exactly what happens next, which is that the dealership will send them the photo and would love a review.
Keep the standing event private and use it as the archive, not the customer-facing gallery. Every delivery in one gallery is right for the office and wrong for a customer, who should only see their own car. Save the approved photos and send them through the channel you already use for the review request. If you want each customer to have a private gallery of only their own delivery, create one event per customer; the Partner path prices that per event rather than per pass.
Common questions about dealership events
Should every customer delivery go in one event, or one event per customer?
For most dealerships, one standing event for the year is the right call. It is the dealership's archive: every delivery photo, approved by the office, downloadable at full resolution, kept for 365 days on one Event Pass. Keep it private and send each customer their own photo. If the customer-facing experience matters more, for a luxury store or a handover the customer will want to share widely, create one event per customer so their gallery contains only their car. That is priced per event on the Partner path, which is built for businesses that run many small events.
Can we stop a photo being shared before we have checked it?
Yes. Turn on host review and every upload waits in a queue until someone in the office approves it. Nothing appears in the gallery, and nothing can be downloaded by anyone else, until then. That covers the plate, the paperwork on the desk, and the customer who changed their mind about being photographed. AI screening flags anything questionable in the queue so the daily approval takes minutes, not an hour.
Who can see the dealership gallery?
Only people with the link or the code, and only what has been approved. The gallery is private by default, is never listed anywhere, and guest pages are blocked from search engines and named AI crawlers. Staff scan the code to upload; they do not need an account. You decide whether the gallery itself is shared at all, and for a deliveries archive the sensible answer is that it is not, and customers receive their own photos directly.
We run a customer appreciation day and a tent sale every year. Same event?
Give each its own event. A public-facing day wants a code on the signage, the invitation and the tables, a welcome message written for customers, and host review on because the crowd is open. The deliveries archive wants none of that. Each event is its own Event Pass, or for a dealership group running several stores, the Partner path prices events individually so the marketing team can set them up as they come.
Can we use the photos for Google reviews and social?
Yes, and that is the point of keeping them. Every approved photo downloads at full resolution, without watermark, so marketing has a clean file for the review reply, the social post or the showroom screen. Ask the customer's permission at the handover, which the welcome message on the upload page can do in one line, and keep the archive private so the store controls what goes out.
What does it cost for a dealership?
A single Event Pass is $29 one time for one event with unlimited uploads, host review, full-resolution downloads and 365 days of hosting, which covers a standing deliveries archive for the year or one customer day. A dealership that also wants one private gallery per customer, or runs events across several stores, fits the Partner path at $19/event, with the dealership's own branding on the guest page. There is no subscription and no per-guest fee.
Every photo from dealership events, in one place
One-time Event Pass, $29. No subscription, no per-guest fee.
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