A weekend of cosplay.
One gallery the whole con shares.
You are on the con committee of a fan-run convention, or you are the small promoter who books the hotel ballrooms every year and runs the weekend on volunteers. Over three days your attendees photograph everything: hallway cosplay, the photo-op backdrop, panels, artist alley tables, the autograph line, the dealers' room haul and the masquerade on Saturday night. Then it scatters across personal camera rolls and a dozen feeds, and the con keeps almost none of it. One QR code on the badge insert and the lobby signs gathers the weekend into a private gallery, with your staff deciding what goes on show.
One-time. No account needed to buy — about a minute.
The moments guests actually photograph at fan conventions
Why fan conventions work better on Picsui
Written for the person hosting this one, and checked against what the product actually does.
Cosplay is not consent, and your queue knows it
A cosplayer who is the clear subject of a photo should have been asked. Turn on host review and every phone upload waits for your staff, who hold anything that looks taken without permission, any minor in costume, and anything off the con's code of conduct. Only approved photos reach the gallery and the lobby screen, and a removal request is a two-minute job.
Friday to Sunday under one code
Add a sub-event for each day and one for the masquerade, and attendees pick where their photos belong when they upload. The code on the badge insert never changes, the Saturday night contest gets its own set for the winners and the judges, and the Sunday morning crowd can find their part of the weekend without scrolling past three days of hallway shots.
A sponsor credit that counts taps, on partner events
If your con is produced by an agency or planner on the Picsui Partner programme, each event can carry a Sponsored by link under the con's logo on the gallery, the upload page and the name form, with the sponsor's name on the lobby slideshow. Taps are counted per event, bots excluded, so you can tell the sponsor how many attendees clicked through. A plain Event Pass does not include it.
No app. No account. One scan.
Guests point their camera at a QR code and are uploading in seconds. Nobody installs anything, nobody creates a login, and the grandparents can do it as easily as the teenagers.
Several days, one gallery
Multi-day celebrations get sub-events under one code: the rehearsal, the ceremony and the brunch each have their own time and RSVP, every photo lands in one shared gallery, and one link covers the lot.
Live photo wall on any screen
Open the slideshow on a TV, projector or laptop and new uploads appear as they arrive. Grid and collage layouts, transition presets, and a phone remote to control it from across the room.
Private by default, never indexed
The gallery is only reachable by the link or code you share. Guest pages are blocked from search engines and named AI crawlers, and you can close the gallery whenever you choose.
Games that get phones out for the right reason
Photo challenges, caption contests, guess-who rounds and table battles run from the guest page, and every game entry lands in the gallery as another photo.
Full-resolution downloads
Download any photo, or the whole event as one archive, at original quality. What guests uploaded is what you keep — no compression, no watermark on paid events.
How it works
Set up in a minute. Collect for the whole event.
Create the con with a sub-event per day and one for the masquerade, turn on host review, and send the booth link to whoever runs the photo booth laptop.
Print the QR code on the badge insert, the pocket programme, the photo-op backdrop and the signs by registration.
Attendees upload all weekend. Staff work the approval queue, and the lobby slideshow plays approved photos and booth shots as they arrive.
After the con, download the archive for the recap post, ask before using anyone in next year's promo, and send the gallery link to every attendee.
Try uploading as a guest.
Scan this with your phone the way a guest at your event would. Choose a sample photo and upload it from your browser, then open the demo gallery to see it land. In this public demo, photos appear at once and videos wait for a person to approve them; at your own event, you decide.
- Scan the code with your phone camera — it opens straight in the browser.
- Upload a sample photo. Look for the upload confirmation so you know it reached the host.
Use a sample you are comfortable sharing with Picsui. Please keep personal or sensitive photos out of the demo.
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This is the same kind of code your guests scan at your event.
Getting the most from fan conventions
Print the consent rule on the same sign as the code. Cosplay is not consent is already the norm at most fan conventions, so say it plainly next to the QR code: ask before you photograph a cosplayer, and do not upload a photo of someone who said no. Then back it with the queue. Brief the volunteers working host review to hold any photo where a cosplayer is clearly the subject and looks unaware, any shot taken from an odd angle, and any minor in costume unless they are with their group. Give an email address for removal requests, answer them within the day, and attendees will trust the gallery enough to fill it.
Put the slideshow on a screen people walk past, not inside a panel room. A TV by registration or the queue for the photo ops works best, and a staff member can pause it from a phone remote while the masquerade judges deliberate. If you hire a photo booth, booth sync sends its photos straight to the gallery and the lobby screen within moments: open the booth link in Chrome or Microsoft Edge on the booth's Windows or Mac laptop and pick the folder it saves into. Booth photos skip the approval queue, which suits a posed shot. It does not work with iPad booths, and anyone holding the link can add photos, so keep it on that laptop.
Give the long queues something to do. Autograph lines and photo-op lines can run an hour, and a photo scavenger hunt from the guest page turns that wait into uploads. Open one photo challenge per hour: a cosplay from the same series as yours, the tiniest print in artist alley, a panelist's prop, a group shot of strangers in matching fandoms. Every entry lands in the gallery as another photo. After the con, send artist alley vendors and dealers the gallery link, because they want photos of their tables and will share them, and keep the archive for next year's recap, using any recognisable cosplayer only with their permission.
Common questions about fan conventions
How do we handle cosplay photo consent?
Set the rule and back it with the queue. Put cosplay is not consent on every sign that carries the QR code, and turn on host review so every upload from an attendee's phone waits for your staff. They can hold any photo where a cosplayer is clearly the subject and was not asked, and any photo of a minor. Approved photos are the only ones the gallery and lobby screen show. Give a contact for removal requests and act on them quickly, including for photos already approved.
Can our photo booth feed the gallery and the lobby screen?
Yes, if it runs on a Windows or Mac laptop. Open the booth link from the event dashboard in Chrome or Microsoft Edge on that laptop and pick the folder the booth software saves into, such as dslrBooth or Sparkbooth. Each new photo appears in the gallery and on the slideshow within moments, credited as the photo booth. If the hotel Wi-Fi drops, photos wait and send when it is back; after a restart, open the same link and press Resume. iPad booths are not supported.
Can a sponsor's name and link appear on the gallery?
On a partner event, yes. If your con is run through a planner or agency on the Picsui Partner programme, each event can carry the con's logo, no Picsui on guest pages, and a Sponsored by link under the logo on the gallery, the upload page and the name form. The sponsor's name shows on the lobby slideshow, and taps on the link are counted per event, not counting bots. A plain Event Pass does not include the sponsor link or the white label.
Can one code cover a three-day con?
Yes. Create the convention as one event and add a sub-event for each day and another for the masquerade or any evening event that needs its own time and RSVP. Each sub-event is a schedule item with its own time and RSVP. Attendees scan the same code all weekend, so the badge insert and lobby signs never need reprinting, and Friday's arrivals, Saturday's contest and Sunday's last panels all land in one gallery, one link to send to attendees afterwards.
Who can see the con's gallery?
Only people with the link or the code, which in practice means your badge holders. The gallery is private by default, never listed anywhere, and guest pages are blocked from search engines and named AI crawlers, so a photo of a cosplayer cannot be found by searching their name or the con. With host review on, nothing from an attendee's phone appears until staff approve it. You can close uploads after closing ceremonies and leave the gallery online for attendees to browse and download.
What does it cost for a whole convention?
One Event Pass at $29, paid once, covers the whole weekend, including every day and the masquerade as sub-events. It includes unlimited uploads within a 25 GB fair-use bound, host review, booth sync, the lobby slideshow, full-resolution downloads and 365 days of hosting. A large con where attendees upload a lot of video should plan around that fair-use bound. Sponsor links and white label come with Partner events, a per-event credit of $19/event bought by your planner or agency.
Every photo from fan conventions, in one place
One-time Event Pass, $29. No subscription, no per-guest fee.
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